Imperative Security Guard Services
Privacy & Personal Information Policy
(Applicable to California, Oregon, Washington, and Virginia)
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Imperative Security Guard Services is committed to protecting the privacy and security of personal information belonging to our clients, employees, and business partners. This Privacy Policy explains how we collect, use, disclose, and protect personal information in compliance with applicable privacy laws in California, Oregon, Washington, and Virginia.
1. Collection of Personal Information
We may collect personal information including, but not limited to, names, contact information, identification details, photographs, and payment or billing information when necessary to provide security services, manage employment relationships, or conduct business operations. We collect only the information reasonably necessary for legitimate business purposes.
2. Use of Personal Information
Personal information may be used for the following purposes:
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Providing security guard and patrol services
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Communicating with clients and employees
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Processing payroll, billing, and payments
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Internal recordkeeping and compliance
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Improving services and business operations
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Marketing and promotional activities, where permitted by law
Clients may opt out of marketing communications at any time.
3. Employee Names and Photographs (Marketing & Advertising)
Imperative Security Guard Services may use employee names, photographs, or likenesses in company-related marketing materials, including social media, websites, advertisements, and promotional content, for legitimate business purposes.
Employees who do not wish to have their name or image used must submit a written request to management or Human Resources. Upon receipt of a written opt-out request, the company will make reasonable efforts to discontinue future use of the employee’s information in advertising materials.
This provision does not apply to legally required identification, licensing, incident reports, or internal operational records.
4. Disclosure of Personal Information
We do not sell, rent, or trade personal information to third parties. Personal information may be disclosed only when:
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Required by law, court order, or government authority
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Necessary to comply with law enforcement or regulatory obligations
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Needed to protect company rights, property, safety, or legal interests
5. Security Measures
We implement reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction. These measures may include access controls, secure storage, encryption, and periodic security reviews.
6. Retention of Personal Information
Personal information is retained only for as long as necessary to fulfill business, legal, or regulatory requirements. Individuals may request deletion of personal information when permitted by law, subject to recordkeeping and legal retention obligations.
7. Compliance With State Privacy Laws
Imperative Security Guard Services complies with applicable privacy laws, including but not limited to:
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California Consumer Privacy Act / CPRA
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Virginia Consumer Data Protection Act (VCDPA)
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Applicable privacy and consumer protection laws in Oregon and Washington
Where required by law, individuals may have the right to request access, correction, or deletion of their personal information.
8. Policy Updates
This Privacy Policy may be updated periodically to reflect changes in law or business practices. Updated versions will be made available through company communications or the company website.
9. Contact Information
For questions, concerns, or requests related to this Privacy Policy, please contact:
Imperative Security Guard Services
Email: info@imperativesecurityservices.com
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By engaging with Imperative Security Guard Services or accepting employment with the company, you acknowledge and agree to the terms of this Privacy Policy.
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